Miami Yacht Event Planning

Write one brief before asking suppliers

Put the date, the guest count, the occasion, the hours, the budget range and the must-haves in one place, and mark each item as an idea, quoted or confirmed so nobody promises guests something that is not booked. Send that brief to the team, not five separate requests; the boat comes first, because its size, layout and hours decide what the caterer, the DJ and the decorator can do. Every occasion has its own page under Miami yacht parties.

• Venue: the guest limit, the usable deck and inside space, and the marina.
• Programme: boarding, food, speeches or the big moment, and the return.
• Suppliers: who delivers, sets up and clears away, and when.
• Money: what is included, what is optional, and when each part is paid.

Small event or big event

Up to 13 guests is a private yacht booked by the hour, with add-ons from the catalogue. Above that, the team quotes a certified event vessel, a catamaran, a mini cruise or a large yacht, laid out for a seated dinner or a standing reception, with staff and bar sized to the format; see Miami yacht venues.

Services in the same proposal

Catering and sushi, a private chef, a bartender or open bar, decorations, a photographer or drone, a DJ and black cars are all booked with the boat, timed to its departure and delivered to its dock; prices and lead times are on Miami yacht services and add-ons.

One timetable and one contact

Keep one current timetable and name one person who approves changes. When the guest count or the plan changes, update the brief and ask for a revised proposal rather than assuming every supplier adjusts on its own. Each card shows the whole charter, boat, crew and fuel, for the hours shown. The crew and fuel are paid online to book, which holds the boat and the crew for your date; the boat balance is paid at the dock by cash or Zelle. If you cancel, the fuel charge is kept as the deposit and the rest comes back.